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Course |
Procurement and Contracts Management |
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Duration |
05 Days |
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Venue |
Jakarta, Indonesia |
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Dates |
May 18-22,2026 |
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Contacts |
+66 94 7800 807 |
Course Objectives:
By the end of this course, participants will be able to:
- Understand the end-to-end procurement lifecycle and its strategic importance.
- Apply best practices in supplier selection, evaluation, and relationship management.
- Draft, review, and manage contracts effectively to mitigate risk and ensure compliance.
- Align procurement strategies with organizational goals and regulatory frameworks.
- Monitor contract performance and resolve disputes professionally and legally.
Personal and Organizational Impacts:
Personal Impact:
- Enhanced decision-making and negotiation skills.
- Increased confidence in handling procurement and contractual matters.
- Improved ability to identify and manage procurement risks.
Organizational Impact:
- Streamlined procurement operations.
- Stronger supplier relationships and reduced procurement costs.
- Lower legal and operational risks through sound contract management.
- Greater compliance with policies, laws, and donor/funding requirements.
Course Methodology:
- Interactive Lectures: Engaging presentations with real-world examples.
- Case Studies: Practical scenarios to enhance application of concepts.
- Group Activities: Collaborative problem-solving exercises.
- Role Plays: Simulation of contract negotiation and procurement discussions.
- Templates & Tools: Hands-on practice with procurement forms and contract checklists.
- Action Planning: Participants draft improvement plans for their own organizations.
Outline:
Introduction to Procurement Management
- Definition and objectives of procurement
- Procurement vs. purchasing
- Procurement lifecycle and stakeholders
- Strategic vs. operational procurement
- Procurement planning and needs assessment
- Ethical considerations in procurement
Supplier Selection and Evaluation
- Market research and sourcing strategies
- Request for Quotation (RFQ), Proposal (RFP), Tendering
- Supplier pre-qualification and evaluation criteria
- Total cost of ownership (TCO) analysis
- Developing vendor scorecards
- Building supplier relationships
Contracting Essentials
- Types of contracts and when to use them
- Elements of a valid contract
- Drafting contract terms and conditions
- Contract clauses: payment, delivery, penalties, warranties
- Understanding liabilities, indemnities, and dispute resolution
- Common pitfalls in contract drafting
Contract Management and Risk Mitigation
- Contract lifecycle management
- Monitoring contract performance and KPIs
- Managing changes, extensions, and variations
- Dispute resolution mechanisms
- Risk assessment in procurement and contracting
- Tools for contract tracking and compliance
Procurement Strategy and Continuous Improvement
- Aligning procurement with organizational goals
- Cost reduction strategies and value-for-money
- Procurement audits and performance indicators
- E-procurement and digital transformation
- Group exercise: Design a procurement improvement plan
- Course review and action planning